Property Matrix allows you to easily manage and adjust lease transaction schedules for your tenants.
Editing an Entire Schedule
You can edit the entire schedule details by:
Navigating to Accounting > Tenants > Future tab.
Click the top-right 3-dot menu (⋮) and select Edit.
Alternatively, edit from the All Leases page:
Accessed either from Properties > Lease tab > dropdown next to tenant's name > All Leases, or Accounting > Tenants > All Leases (in the footer).
Click the 3-dot menu (⋮) next to the lease, select Lease Details, and then Edit next to the transaction schedule.
When editing the transaction schedule, you have the same options available as when initially creating a lease. Note: saving edits at the schedule level will erase any individual changes previously made (e.g., individually edited transactions, Push to Today actions).
Lease Terms and Vacancy Calculations
Property Matrix calculates the lease start date based on the earliest start date across all schedules for that lease. The unit will show that it is occupied once the lease starts.
To set a lease starting in the future, simply enter a future start date. Note: the unit will still be displayed as unoccupied until the lease officially starts.
For indefinite lease terms, check Month-to-Month in the Edit Transaction Schedule page and leave the end date blank.
Editing Individual Scheduled Transactions
To edit a scheduled transaction:
Navigate to Accounting > Tenants tab.
Click the tenant's name whose lease you wish to edit.
If the tenant has multiple leases, select the specific lease tab.
Go to the Future tab.
Click on the transaction schedule containing the transaction you want to edit (if multiple schedules exist).
Locate the transaction in the list and click the 3-dot menu (⋮) next to it, then select Edit.
You can edit scheduled transactions similarly to any other invoice or credit note. Upon saving, you will have options:
This transaction only: Only the selected transaction is edited and marked with an asterisk (*).
This transaction and future transactions: The schedule splits into two from the edited transaction forward.
All transactions: All transactions in the schedule update uniformly without any marking.
Additionally, you can immediately post a transaction by clicking the 3-dot menu (⋮) next to a transaction and selecting Push to Today. This removes the transaction from the schedule and posts it instantly.
Deleting a Schedule
To delete a schedule entirely:
Go to Accounting > Tenants > Future tab.
Click the top-right 3-dot menu (⋮) and select Delete Schedule.
Following these steps will ensure smooth management of your lease transaction schedules within Property Matrix.