Purpose
The General Ledger Report provides a detailed record of financial transactions organized by account over a selected period. It enables you to track and review all activities affecting your company's accounts, assisting in financial analysis, auditing, and reconciling your books.
Location
You can access the General Ledger report under the Accounting category on the Reports page.
Report Parameters
Start Date: Choose the beginning date for transactions you wish to include.
End Date: Choose the ending date for transactions you wish to include.
Company: Select a specific company or view transactions for All Companies (selected by default).
Sort By:
Account No. (default): Sorts the accounts numerically.
Account Name: Sorts the accounts alphabetically.
Account Category: Select one or more account categories. By default, all are selected:
Asset
Equity
Expense
Income
Liability
Account Type: Select specific account types to filter further, such as:
Bank
Accounts Receivable
Accounts Payable
Current Assets
etc.
By default, all account types are selected.
Exclude Closing Transactions:
Yes (default): Closing transactions will be excluded from the report.
No: Includes closing transactions.
Report Columns
The report includes the following columns:
Date: The date of the transaction.
Transaction Type: The type or category of transaction.
Contact: The name of the entity linked to the transaction.
Description: Brief description or notes related to the transaction.
Debit: Amount debited from the account for the transaction.
Credit: Amount credited to the account for the transaction.
Running Balance: Cumulative balance of the account after each transaction.
Transactions are grouped by account, providing clarity on how each account balance changes over the selected date range.
