The Availability Report provides a comprehensive summary of unit availability within your properties, categorized by leasing status. This report helps property managers and leasing teams quickly assess vacancies, upcoming move-ins, and leasing activities.
How to Access the Report
Navigate to the Reports page, then expand the Unit/Lease category. Choose Availability Report to generate the report.
Report Parameters
You can customize the report using the following parameters:
Date: Select the specific date for which you want the availability data.
Building: Select any buildings to include in the report. (By default, no buildings are selected.)
Company: Select any companies to filter the report. (By default, no companies are selected.)
Vacant Status Based On:
Move Out Completed (default): Includes units where the move-out process has been fully completed.
Move Out Date: Includes units based on the scheduled move-out date, regardless of completion status.
Report Layout
The report is grouped into four distinct sections for clear visibility into leasing statuses:
Vacant Not Leased: Units currently vacant and not yet leased.
Vacant Leased: Units currently vacant but already leased to new tenants.
Notice to Vacate Not Leased: Units with a pending vacancy notice that have not yet been leased.
Notice to Vacate Leased: Units with a pending vacancy notice that have already been leased.
Report Columns
Each section of the report displays the following columns:
Building/Unit: The specific building and unit number.
SQFT: Square footage of the unit.
Market + Addl.: The market rent plus any additional charges.
Curr/Last Lease Rent: Rent from the current or most recent lease.
Last Move Out: The date when the last tenant moved out.
Next Move In: Scheduled move-in date for the next tenant, if applicable.
Days Vacant: Number of days the unit has been vacant.
Lease Rent: Rent amount for the new or upcoming lease.
Name: Name of the future tenant, if applicable.
Use this report regularly to stay informed about unit availability and leasing progress across your properties.
