Multipay allows you to easily manage and process multiple vendor payments simultaneously. Follow these straightforward steps:
Step 1: Access Multipay
Navigate to the Accounting tab and click on Vendors.
Click on the three-dot menu (...) located in the upper-left corner.
Select Multi Pay from the dropdown menu.
Step 2: Select Vendors and Invoices
All vendors with outstanding balances will appear on your screen.
Select the checkboxes next to the vendors or individual invoices you wish to pay.
Adjust payment amounts as needed for partial payments by editing the amount fields.
Note: Any unpaid invoices will continue to show as outstanding on the vendor's account.
Step 3: Enter Payment Details
Select the payment account you want to charge from the provided dropdown menu.
Enter the Check Number and any notes in the Memo field next to the total amount.
Review your company’s account balances displayed below to confirm available funds.
Step 4: Submit Payments
After confirming all details, click Submit Payments in the bottom-right corner.
If payments involve multiple operating accounts, a popup message will inform you accordingly.
Click Okay to continue.
Step 5: Payment Summary and Check Options
A summary screen will display completed vendor payments.
You can choose to Download or immediately Print checks for each vendor.
After reviewing or printing checks, close the window to return to the Vendors tab.
Optional Step: Approving Bills Before Payment
If your organization requires bill approval before payment:
Click the three-dot menu (...) in the upper-right corner of the Multipay page.
Select Approve Bills from the dropdown.
Select the bills you wish to approve, then click Approve Bills at the bottom-right corner.
Once approved, bills will be eligible for payment through the Multipay process outlined above.