A user wants to record their utility income as expenses and not as income. This is because they aren't actual revenues but a pass-thru for the expense. This makes sense and would save time because it would only be recorded once. But I think we currently have to record it twice, record the income that the tenant paid and then record an expense for a vendor as well? Is this what CAM expenses would be for? Or would that still record it as income too?
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The purpose of CAM charges is to pass vendor charges to tenants, which is what the user seems to want to do in this case. However, the bills must always be entered into the system first to debit the corresponding expense account. CAM structures can be set up through the settings page with specific rules on how the CAM charges should be calculated for each bill and each tenant. When bills that match the CAM structure criteria are created, CAM charges can be automatically calculated for each related tenant through the CAM charges page. CAM charges are then created as an invoice to the tenant.
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Invoices can be recorded as expenses if the selected item is an expense item, but note that invoices always credit the item selected, so this will credit that expense account. Under general settings on the settings page, users can set the system to display all items on the item drop-down menu. This setting will allow the users to select an expense item when creating an invoice. Enabling this setting is not encouraged since it is possible for users to generate inaccurate data that does not follow general accounting guidelines. CAM charges were designed for the purpose of passing charges through to tenants.